The Parish Council works as a whole based on collective responsibility, but each councillor has additional areas of responsibility undertaken on behalf of all.
Cawood Parish Council Roles & Responsibilities
Chairman: Lesley Dennon Vice Chairman: Ron Wharmby
Playing Field Wardens: Lesley Dennon, Ron Wharmby, Martin Ward
Playing Field Liaison Committee: Lesley Dennon, Ron Wharmby
Martin Ward, Addison Lloyd
Cemetery Wardens: Ron Wharmby, James Dickinson
Castle Garth Wardens: James Dickinson, Chris Luker
Local Councils Association: Lesley Dennon
Cawood in Bloom Committee: Chris Shepherd
Old Boys’ School Committee: Ron Wharmby, Addison Lloyd
Community Centre Association: Mike Cowling
Health & Safety: Ron Wharmby, Martin Ward
Website Administrator: Lesley Dennon, Chris Shepherd
Internal Control/Finance: Mike Cowling
Staffing Committee: Ron Wharmby, Mike Cowling, Dave Hepworth
Updated October 2019
Cllrs. Wharmby, Ward and Dennon are the Wardens. They undertake grass cutting (Cllrs. Wharmby, Ward), inspect buildings and play equipment (Cllrs. Wharmby and Dennon)and serve on the Playing Field Liaison Committee together with Cllr. Lloyd. Other areas of responsibility have included submitting applications for tree works and buying new trees.
Garth Wardens are Cllrs. Dickinson and Luker. They liaise with farmers for sheep grazing and grass cutting, submit tree works applications, ensure regulations are adhered with.
Cllrs. Dickinson and Dennon act as liaison for the Guardians of the Garth and Gill Green Project.
Old Boys’ School:
Cllrs. Wharmby, Hepworth and Lloyd are on the O.B.S. committee collating bookings and collecting payments, checking health and safety issues, upgrading facilities for users.
Cllrs. Wharmby and Dickinson are Wardens of the Cemetery ensuring maintenance and safety issues are addressed.
Health & Safety:
Cllrs. Wharmby and Ward address health & safety issues in a wider context.
Cawood in Bloom:
Cllr. Shepherd liaises with Cawood in Bloom when necessary.
Cllr. Cowling attends development committee meetings to enable the P.C. to keep informed on progress.
Cllrs. Dennon and Shepherd act as administrators for the new website.
Our website and Accessibility:
The Web Content Accessibility Guidelines (WCAG) defines requirements for designers and developers to improve accessibility for people with disabilities. It defines three levels of conformance: Level A, Level AA, and Level AAA.
Parish Council Websites is fully conformant with WCAG 2.1 level AA.
Fully conformant means that the content fully conforms to the accessibility standard without any exceptions
Cawood Parish Council is committed to making its website accessible, in accordance with the Public Sector Bodies (Website & Mobile Applications) (No 2) Accessibility Regulations 2018.
These Regulations do not apply to the following content of a website or mobile application of a public sector body—
(a)office file formats published before 23rd September 2018, unless such content is needed for active administrative processes relating to the tasks performed by the public sector body;
(b)pre-recorded time-based media published before 23rd September 2020;
(c)live time-based media;
(d)online maps and mapping services, as long as essential information is provided in an accessible digital manner for maps intended for navigational use;
(e)third-party content that is neither funded nor developed by, nor under the control of, the public sector body;
(f)reproductions of items in heritage collections that cannot be made fully accessible because of either—
(i)the incompatibility of the accessibility requirement with either the preservation of the item concerned or the authenticity of the reproduction; or
(ii)the unavailability of automated and cost-efficient solutions that would easily extract the text of manuscripts or other items in heritage collections and transform it into content compatible with the accessibility requirement;
(g)content of extranets and intranets published before 23rd September 2019, until such websites undergo a substantial revision; and
(h)content of websites and mobile applications qualifying as archives.
This statement was prepared on July 5th 2019. It was last updated July 16th 2019.
Yorkshire Local Council Association:
Cllr. Dennon attends branch meetings to enable the P.C. to keep up to date with national and local council issues, regulations etc.
Internal Control: Under the Accounts and Audit Regulations all councils and parish meetings must have a system of internal control.
Cllr. Cowling undertakes Internal Control and oversees finance matters
Cllrs. Cowling, Hepworth and Wharmby exercise delegated power dealing with staffing matters.
In addition to these responsibilities, Councillors undertake “one off” tasks which can involve, for example:
organising litter picks and pond weed clearing, keeping notice boards up to date and organising new boards, organising bulb planting, undertaking regular checks on the defibrillators, taking part in the Christmas tree Festival, liaising with NYCC over bridge closure, co-ordinating events such as beacon lighting and sourcing the memorial plaque for the Church.
Councillors attend training courses organised by the Y.L.C.A. and share their knowledge with colleagues. Most recent courses undertaken involve inspecting play equipment, dealing with planning applications, new councillor training and new Chairman training.
Councillors attend meetings and courses in their own time in an unpaid capacity.
Some notes of explanation regarding the role of Parish Councillor:
Code of Conduct
Chapter 7 of Part 1 of the Localism Act 2011, which came into force on 1 July 2012, requires a “relevant authority” (which includes all types of local authority including parish and town councils) to promote and maintain high standards of conduct by members and co-opted members. Every relevant authority must adopt a code which is consistent with these principles: selflessness, integrity, objectivity, accountability, openness, honesty and leadership. There is no mandatory code, but local government representative bodies like NALC have published suggested codes. The Department for Communities and Local Government has issued guidance entitled Openness and transparency on personal interests which can be viewed on the DCLG website via GOV.UK: www.gov.uk/government/publications/openness-and-transparency-on-personal-interests-guidance-for-councillors
The main points of a typical code are as follows:
You must serve only the public interest and must never improperly confer an advantage or disadvantage on any person including yourself.
In carrying out public business you must make decisions on merit, including when making appointments, awarding contracts, or recommending individuals for rewards or benefits.
You are accountable for your decisions and actions to the public and must submit yourself to whatever scrutiny is appropriate to your office.
You must be as open as possible about your actions and those of your council, and must be prepared to give reasons for those actions.
Honesty and integrity
You must not place yourself in situations where your honesty and integrity may be questioned, must not behave improperly and must on all occasions avoid the appearance of such behaviour.
You must promote and support high standards of conduct when serving in your public post, in particular as characterised by the above requirements, by leadership and example in a way that secures or preserves public confidence.
A relevant authority may revise its existing code or adopt another one.
A principal authority must make arrangements for dealing with allegations of breaches of its code so that they can be investigated and decisions can be made about what action to take if a member is found to have broken the code. A local council does not have to make any such arrangements. There is no statutory sanction for breaking the code and no power for a relevant authority to suspend or disqualify a member.
Disclosable pecuniary interests
Every member of a relevant authority must declare any relevant pecuniary interests, called in the legislation “disclosable pecuniary interests”, he or she may have. The monitoring officer of the district or unitary authority in which a parish or town lies holds the register of such interests of the members of parish or town councils. The list of interests must be available for public inspection at all reasonable hours and be published on the authority’s website. If a local council has a website, details of those interests must be published there as well. Details of sensitive interests (see below) do not have to be disclosed but the register may state that a member has such an interest.
Disclosable pecuniary interests are prescribed by the Relevant Authorities (Disclosable Pecuniary Interests) Regulations 2012 (SI 2012/1464) and are as follows:
|Employment, office, trade, profession or vocation||Any employment, office, trade, profession or vocation carried on for profit or gain.|
|Sponsorship||Any payment or provision of any other financial benefit (other than from the relevant authority) made or provided within the relevant period in respect of any expenses incurred by M in carrying out duties as a member, or towards the election expenses of M.
This includes any payment or financial benefit from a trade union within the meaning of the Trade Union and Labour Relations (Consolidation) Act 1992.
|Contracts||Any contract which is made between the relevant person (or a body in which the relevant person has a beneficial interest) and the relevant authority-
(a) under which goods or services are to be provided or works executed; and
(b) which has not been fully discharged.
|Land||Any beneficial interest in land within the area of the relevant authority.|
|Licences||Any licence (alone or jointly with others) to occupy land in the area of the relevant authority for a month or longer.|
|Corporate tenancies||Any tenancy where (to M’s knowledge):
(a) the landlord is the relevant authority; and
(b) the tenant is a body in which the relevant person has a beneficial interest.
|Securities||Any beneficial interest in the securities of a body where:
(a) that body (to M’s knowledge) has a place of business or land in the area of the relevant authority; and
i. the total nominal value of the securities exceeds £25,000 or one hundredth of the total issued share capital of that body; or
ii. if the share capital of that body is of more than one class, the total nominal value of the shares of any one class in which the relevant person has a beneficial interest exceeds one hundredth of the total issued share capital of that class.
An interest is disclosable if it is that of a member, his or her spouse or civil partner, or a person living with a member as a spouse or civil partner.
A member who has an unregistered disclosable pecuniary interest in any matter must normally declare at a meeting of the council or of a committee or sub-committee or a joint committee that he or she has such an interest. The unregistered interest must be registered within 28 days of the disclosure. However, if the interest is sensitive, only the fact that the member has an interest – and not its nature – has to be declared. A sensitive interest is one where the member and the monitoring offer consider that disclosure of details of the interest could lead to the member, or a person connected to the member, being subject to violence or intimidation.
When a member has a registered disclosable interest and/or has declared an unregistered interest, the member must not take any part in discussion or voting on the matter in question. A standing order may provide for the exclusion of a member from a meeting while a matter in which he or she has declared an interest is being discussed or voted upon.
A relevant authority may, on receipt of a written request, grant a dispensation from either or both of the restrictions on participation and voting in relation to a disclosed interest. Before granting a dispensation the authority must have regard to all relevant circumstances, including:
- whether or not the business of the authority would be impeded because of the number of members who have disclosed interests. For example, if all those members with disclosed interests could neither speak nor vote the council or committee etc. might be inquorate;
- whether the party political balance of the authority would be affected (not normally relevant at local council level);
- whether or not granting the dispensation would be in the interests of people living in the area;
- whether or not it would otherwise be appropriate to grant a dispensation.
It is an offence, without reasonable excuse, to break any of the foregoing rules and to give false or misleading information regarding a disclosable interest. The maximum penalty on summary conviction (i.e. by a magistrates’ court) is a fine not exceeding level 5 on the standard scale (£5,000). In addition, the court may disqualify the convicted person from being a member of the relevant authority or any other authority for up to five years. A prosecution can only be instituted by or on behalf of the Director of Public Prosecutions and must be begun within 12 months from the date on which the prosecutor acquired sufficient evidence to warrant proceedings being taken against the member in question, but no more than three years after the commission of the alleged offence.